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The Open Road

Scheduling Institute Young Adults Conference — a two-day virtual experience helping students ages 12–24 prepare for the journey ahead

The Partnership

Built for the Next Generation

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Elevate has partnered with Scheduling Institute across a wide range of events — but this one was different. The annual Young Adults Conference brings together students ages 12–24, children of Scheduling Institute clients, for an experience designed to do something most conferences don’t even try: teach young people how to actually live well.

This year’s theme was The Open Road — a road trip metaphor woven through every session, from beginning the journey with the end in mind, to choosing the right passengers, to celebrating the end of one road before moving on to the next. It was the first time the conference went fully virtual, and the first time Elevate helped bring it to life in that format.

Seventy students joined from across the United States for two days of content, conversation, and connection — and they left with a custom workbook full of tangible takeaways to carry the journey forward.

WHY ELEVATE

From a Theme to a Full Experience

Scheduling Institute didn’t just need someone to host — they needed a creative partner to help build the thing from scratch.

The Challenge

Take a beloved in-person student conference fully virtual for the first time — without losing the energy, depth, or personal connection that made it meaningful in the first place.

Our Approach

We came in at the idea stage, helping brainstorm the Open Road theme and then building everything around it — session content, student workbook, games, breakout room activities, speaker prep, and a minute-by-minute run of show. By the time event day arrived, every detail was accounted for.

ELEVATE'S ROLE

The Team Behind It All

Six people. Two days. Seventy students across the country. Here’s who made it happen.

Project Lead

Led all pre-event calls and planning sessions, coordinated speakers, content, slides, and the full run of show — and ran a complete event rehearsal before day one.

Event Host

reated a high-energy, welcoming environment for students from the moment they logged on — leading games, giveaways, reflection activities, and keeping the day moving with enthusiasm and warmth.

Speakers

Each speaker brought applicable life lessons tailored to where young people actually are. Topics covered Relationships, Time Management, Knowing Yourself, Staying Present, and more.

Event Assistant

The connective tissue between the Elevate and SI teams on event day — tracking engagement, managing giveaways, and capturing content for both organizations.
WHAT WORKED

Virtual First.
A Real Impact.

Taking this conference virtual for the first time was a risk — and it paid off. Students from across the United States showed up, engaged, and left with something real. Ten activations across two days kept the energy high and the attention focused. And the Open Road workbook meant the experience didn’t end when the Zoom call did.

For the Elevate team, the SI team, and most importantly the students themselves, this one mattered.

  • Coordinated all logistics across Zoom, speakers, hosts, SI facilitators, and the SI team
  • Brainstormed and developed session content alongside the SI team
  • Created the Open Road student workbook from concept to completion
  • Built the full run of show for both event days
  • Developed slide deck order and all on-screen content
  • Prepped games, engagement prompts, and breakout room activities
  • Led a dedicated facilitator training for Breakout Room leaders
  • Ran a full event rehearsal before day one began
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