Team Building Events: Everything You Need to Know

Team Building Events: Everything You Need to Know

Within every great team is a great culture. Team-building might have a cheesy connotation, but intentional team-building actually builds a strong team. At Elevate, we aim to turn standard events into engaging experiences. When organizations value experiences and fully commit to bringing engaging events into the mix, it’s powerful for the organization as a whole.

Choosing your event

Before diving into planning your event, you’ll need to be aware of the types of experiences available and decide which event best meets your overall goal.

If you’re looking to improve your team dynamics and create a healthier work environment, a team building event might be the answer. These can take many forms like icebreaker activities and teamwork-focused materials; or it could be more along the lines of discovering the strengths of your team and learning how to use your people to their full potential.

Common types of team building events

Monthly or quarterly company-wide meetings

This is a great way to keep your company’s vision and goals top of mind. By meeting regularly, your leadership team has the opportunity to update your team on business results and inspire each person toward action. Company-wide meetings are also a great opportunity to include motivational keynote speakers or implement some type of leadership development for your people.

Happy hours and office parties

Not all events need to be business related. Happy hours and office parties are a fun, easy, and budget-friendly way to encourage your team to relax and unwind. These simple events are a great way to boost employee morale and give people the chance to build relationships with coworkers.

Annual celebrations and award ceremonies

Whether you’re hoping to give awards to your team at the end of the year, celebrate your company’s success, or launch a new product, incorporating annual (if not more often) celebrations is a great way to show your people you value achievements.

Holiday parties

Like happy hours, holiday parties are a fun and easy way to show your employees you care about company culture. Holiday parties can include games, food, and custom themes!

Field days / outdoor events

Looking to add a little competition to your company culture? Or maybe you’re simply wanting to mix up the environment and enjoy the nice weather. Hosting field days or other outdoor events is a great way to get people out of the office for fun games, a picnic, or a rooftop dinner.

Fundraisers or awareness events

Sometimes organizations, especially nonprofits, are hoping to raise awareness or funds for their mission. Planning a unique, engaging fundraiser is a great way to increase your donors and vision cast to your supporters.

Employee onboarding experiences

Regardless of your industry, welcoming employees into your company culture is a crucial element of any organization. By taking the time to plan out a new employee’s first day, or even a full onboarding experience, you’ll set your people up for success.

Employee birthdays and celebrations

Taking time to celebrate birthdays, weddings, new babies, new houses, and other special occasions is a great way to boost morale. These types of events will show your team the company cares about them personally as well as professionally.

Once you’ve decided on the type of event, it’s time to begin the planning process:

3 Steps for Planning a Corporate Event

Listen 

  • Meet with key decision makers: The first step in planning any event is to listen to the goals and hopes of any and all decision makers. This could be your boss, the CEO of the company, any other event planners, the person who’s hosting the event, or any others who have an influence in the event you’re planning. Aim to understand what the goal of the event should be.
  • Review survey results: Is this a repeat event? If so, revisit surveys and feedback from previous years to understand what your guests/employees would like to see change at this year’s event.

 

Design

  • Create a vision for the event and make sure all event team members understand this vision
  • Pick a date, time, venue
  • Choose any vendors needed (emcee, dj, caterer, etc)
  • Choose a theme for the event
  • Plan a surprise and delight moment 
  • Plan all logistics
  • Create a schedule/agenda
  • Purchase any/all decor, food, etc needed
  • Think through all communication of the event to make sure guests have all necessary info
  • Choose a team of people and delegate roles for the event day (and make sure your event team has all necessary info as well)

 

Produce

  • Do a walk through of the venue if necessary
  • Think for your guests:
    • know where restrooms are located
    • share the plan for food at the beginning of the event
    • give everyone an overview of the event
    • vision cast and inspire at the start to kick things off in a meaningful way
  • Hire an event host to make it engaging. Energy and engagement make all the difference! 
  • Plan for crowd engagement moments 
  • Do an ice breaker at the beginning to get people connecting to one another 
  • Create on opportunity for engaging conversations
  • Thank your guests for attending and show genuine gratitude 
  • Create an experience vs event
  • Send out a survey quickly after the event is over (so people’s feedback is fresh on their minds)
  • Have fun!

When you’re planning a corporate event, you want to make sure you listen, design, then produce. This will help you create an event custom to your audience, which will in turn, leave your audience remarking about the experience.

If you’d like to talk with our team about event planning or event hosting services, get in touch with us today. We’d love to support you as your plan and execute your next company event.

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Your next event starts now. Event planning is one of our sweet spots. Let’s make some magic.

Your next event starts now. Event planning is one of our sweet spots. Let’s make some magic.

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