Young Adults Conference 2020 

Young Adults Conference 2020 

Events

01            Elevate + Scheduling Institute

01
Elevate + Scheduling Institute

The Open Road

The Open Road

Elevate has partnered with Scheduling Institute for the past year on a wide range of events. This was not the first time being a part of this event for students, however, it was the first time virtually. This is an annual event for middle, high school, and young adults, ages 12-24 years. These students are the children of clients at Scheduling Institute, designed to help guide and teach them life principles to begin to work toward from a young age. This year’s theme was The Open Road, focused on how to prepare for the road ahead. Sessions included beginning the journey with the end in mind, knowing yourself and what you need for the journey, choosing the right passengers, landmarks along the way, enjoying the scenery, and celebrating the end of the journey before moving on to the next.

Why Elevate?

Why Elevate?

The Scheduling Institute team needed help brainstorming theme and content ideas, and hosting/engaging participants through a virtual event. Once a theme was chosen, we worked alongside the SI team to plan out session-by-session content, activities, a workbook for the students to use throughout the conference, and engagement with students for the 2-day event. We brought helpful content and engaging speakers, high-energy hosting, engaging activities, interactive games &  DJing, along with run of show and logistics management.

Let’s create a remarkable experience!

Let’s create a remarkable experience!

A closer look at Elevate’s role 

  • Team members 
    • 1 Project Lead: Led pre-event calls and meetings, helped plan and coordinate event details, speakers, content, Run-of-Show, slides, and more. 
    • 1 Event Host: Created a high-energy environment alongside engagement with students through games and giveaways, led reflection times and activities, directed students on events throughout the day
    • 1 DJ: Interacted with students through chat and on Zoom, took song requests, made the environment fun, open, engaging
    • 3 Speakers: Each speaker engaged students throughout their talk, and brought helpful applicable life lessons to students. Topics included: Relationships, Time Management, Knowing Yourself, Staying Present, and more. 
    • 1 Event Assistant: Communicated day-of details between the Elevate & SI teams, kept track of engagement and giveaways, took pictures and videos for Elevate & SI teams.
  • Pre-event tasks
    • Coordinated logistics for Zoom call, speakers, host, SI facilitators, and SI team
    • Brainstormed and managed content
    • Helped create Open Road student workbook
    • Created Run of Show for event days
    • Created slide deck order and content
    • Prepped content and questions for games, engagement, and breakout rooms throughout the event
    • Led a facilitator training for Breakout Room leaders
    • Prepped Elevate team with tasks and responsibilities
    • Had a Run-Through of event day before the event began
  • Event-day logistics
    • Run-Through Day:
      • Walked through the Run of Show with the SI team
      • Set up within their studio, practiced and walked through slides, transitions, and event content
    • Event Days:
      • Brought energy in pre- and post-event dance parties
      • Led Zoom call in hosting, speaking, and interaction with students throughout sessions and transitions between breaks and breakout rooms
      • Engaged with students through games, chat, bringing students up on Zoom to share, and emoji cards.

Cue the confetti!

Cue the confetti!

Event wins and stats, including:

  • Number of attendees: Around 70 students
  • Number of activations: 10
  • Event impact
    • At the end of each day, students had an opportunity to share what they learned, what goals they had set for the next 1, 5, and 10 years. They shared their next steps toward those goals, and what they had learned about time management, choosing the right passengers, and more. 
    • The students truly enjoyed this event and ended the event saying that they were already looking forward to next year’s event.
  • Exciting moments 
    • Hearing feedback from SI parents that many students went into this event not looking forward to it (being virtual, sitting down all day, etc.) but were blown away and LOVED it (even at the end of Day 1). They were excited to come back for Day 2, and then already looking forward to the next year. 

This event was greatly impactful for our team, the SI team, and most importantly, the students that attended it. The virtual transition of this event was a tremendous success. Students joined in across the United States to be a part of this event. They enjoyed learning new content live, and they also received a workbook with tangible takeaways from this 2-Day event. 

03             See Who We’ve Served

03
See Who We’ve Served

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